Pinktrotters
Privacy Policy

1. Scope of the Present Policy

This privacy policy sets out how Pinktrotters Ltd uses and protects any information that you give Pinktrotters Ltd when you use this website. Pinktrotters Ltd is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement. Pinktrotters Ltd may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from October 2015. It is a privacy notice in accordance to art. 13 of the Legislative Decree, known Data Protection Code (“Privacy Code”), to all the users that will interact with the Pinktrotters web services of Eliana Salvi, accessible from the homepage of the following web site: www.pinktrotters.com . This privacy notice refers and concerns only the present Website and not other possible websites reachable by users through links.

2. Data Controller

The data controller of the present processing is Pinktrotters Ltd. Wisteria Grange Barn, Pikes End, Pinner, London HA5 2EX.

3. Data Processor

The company CEMA NEXT, with registered office in 44122 Ferrara, via Evangelista Torricelli n. 6, has been appointed by the Data Controller as the data processor in accordance with art. 29 of the Privacy Code, in order to manage the IT services on the Website.

4. Place where data is processed

This data processing is carried out at the residence of the Data Controller and it is managed only by persons in charge with the processing. In case of necessity, the data associated to the newsletter service could be processed by the data processor or persons in charge of the processing by it at its registered office.

5. Categories of processed data

5.1 Navigation Data

The information systems and software procedures used to operate this web site acquire personal data as part of their standard functioning; the transmission of such data is an inherent feature of Internet communication protocols. Such information is not collected in order to relate it to identified data subjects; however it might allow user identification per se after being processed and matched with data held by third parties. This data category includes IP addresses and/or the domain names of the computers used by any user connecting with this web site, the URI (Uniform Resource Identifier) addresses of the requested resources, the time of such requests, the method used for submitting a given request to the server, returned file size, a numerical code relating to server response status (successfully performed, error, etc.), and other parameters related to the user’s operating system and computer environment. These data are only used to extract anonymous statistical information on the use of the website as well as to check its functioning; they are erased immediately after being processed. The data might be used to establish liability in case computer crimes are committed against the Website; except for this circumstance, no data on web contacts is currently retained for longer than seven days.

5.2 Cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Opting Out

We think it’s important that you are able to control the collection of personal data relating to your use of Pinktrotters.com, and have therefore made sure that you can opt out of any personal data collection using cookies or other technologies as set out below. (Please note that you cannot opt out of our use of Flash cookies or HTML5 local storage as these are necessary for the technical operation of the platform. However, we do not use these technologies to collect any personal data.) You can use the settings within your browser to control the cookies that are set on your computer or mobile device. However, please be aware that cookies are important to many aspects for the Platform – if you set your browser to reject cookies, you may not be able to enjoy all of the features of the Platform. To find out how to see what cookies have been set and how to reject and delete cookies, please visit http://www.aboutcookies.org.

5.3 Data provided voluntary by users

5.3.1 In addition to the above information, the Data Controller will process all the data provided voluntary by users at the time of the registration at the Website:

a) to send the Pinktrotters newsletter, as your name, your surname, your e-mail address and your “next dream escape”; b) in order to create your Pinktrotters profile (“Profile”). In this last case, the Data Controller will process the following mandatory personal data: name, surname, gender and e-mail address (“Essential Data”) and the following optional data: image, nationality, actual living place, birthday date, countries of residency, languages spoken, best escape so far, dreamt escape, the thing one cannot travel without, type of book on the plane, type of favorite luggage, travelling shoes, travelling clothes, favorite airplane seat, favorite airport, favorite frequent flyer program, favorite cuisine in the word, favorite bar/nightclub in the word, favorite sunset cocktail, favorite magazine, favorite getaway music, favorite fashion brand, types of people you would like to travel with, the craziest thing you have ever done, your personal motto (“Voluntary Data”). Personal data provided for the creation of the Profile will be used with the only aim to create the Pinktrotters community and to let users find their best Pinktrotters friends to organize a Pinktrotters group and/ or to travel with. Please note that in case of registration through Facebook, part of the above mentioned personal data will be tracked down directly by this social network. The creation of a Profile, moreover, will have the finality to allow the user to participate to the Pinktrotters’ blogs – where comments will be used with the same above mentioned finality – and to book a service or a product on the Web Sit

6. The nature of providing the requested data and conseguences if users fail to reply

Data subjects can freely highlight their data in order to (a) receive the newsletter or (b) to create their Profile. These types of processing, in fact, are on a voluntary basis. In case of refusal sub (a), nevertheless, the Data Controller will not be in the condition to keep the data subjects updated, with the Pinktrotters newsletter, on the Web Site news and upgrades. In case of refusal sub (b), if any, to provide Essential Data, nevertheless, the Data Controller will not be in the condition to accept your registration and, as a consequence, to let you open a Pinktrotters Profile, which is necessary to join the Pinktrotters community, publish your comments on Blogs and/or book services and/or products on the Web Site. The refusal of giving Voluntary Data, that you can freely decide to share with (i) anyone; (ii) logged in users; (iii) admins only; (iv) friends, is not relevant for the creation of the Profile. Sharing this information with the others, in any case, is very helpful to optimize your adhesion to the Pinktrotters community and to let you find your best Pinktrotters friends to organize a Pinktrotters group and/ or to travel with.

7. Processing procedures

The Data Controller will process your personal data in full compliance with the Privacy Code with the use of electronic, automated and manual means and only for the time necessary to reach the purposes highlighted at precedent paragraphs 5 and 6. The Data Controller implemented security measures to ensure the protection of your personal data, having particular regards to prevent data loss, unlawful or incorrect uses or not authorized access to data bank.

8.Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
  • if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at [email address]

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen. You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee may be payable. If you would like a copy of the information held on you please write to info@pinktrotters.com . If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

9. Communication and dissemination of data

Personal data will be spread on the Website only in the limits and at the conditions indicated by the data subjects at the moment of their registration. Personal data will not be sold or transferred to third parties, except in the cases prescribed by law or when users’ personal data are communicated to those companies that sell the products or the services that the users themselves booked on the Website; those companies will process data as autonomous data controllers and only with the aim to draw up the selling. It is acceptable, in any case, the communication or distribution of data requested, in accordance with the law, by police, judicial authorities, intelligence and security agencies or other public entities for purposes of defense or security the State or the prevention, detection or prosecution of criminal offenses.

10. Using personal information

Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website. We may use your personal information to: administer our website and business, personalise our website for you, enable your use of the services available on our website; send you goods purchased through our website; supply to you services purchased through our website, send statements, invoices and payment reminders to you, and collect payments from you; send you non-marketing commercial communications, send you email notifications that you have specifically requested; send you our email newsletter, if you have requested it (you can inform us at any time if you no longer require the newsletter); send you marketing communications relating to our business, or the businesses of carefully-selected third parties, which we think may be of interest to you, by post or, where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications); provide third parties with statistical information about our users (but those third parties will not be able to identify any individual user from that information); deal with enquiries and complaints made by or about you relating to our website; keep our website secure and prevent fraud; verify compliance with the terms and conditions governing the use of our website, including monitoring private messages sent through our website private messaging service; and other uses. If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us. Your privacy settings can be used to limit the publication of your information on our website, and can be adjusted using privacy controls on the website. We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing.

11. Information from other sources

Facebook

Pinktrotters Ltd allows you to sign up and log in using your Facebook account. If you sign up using Facebook, Facebook will ask your permission to share certain information from your Facebook account with SoundCloud. This includes your first name, last name, gender, general location, a link to your Facebook profile, your timezone, birthday, profile picture, your "likes" and your list of friends. This information is collected by Facebook and is provided to us under the terms of Facebook’s privacy policy. You can control the information that we receive from Facebook using the privacy settings in your Facebook account. If you sign up to pinktrotters.com using Facebook, your Pinktrotters account will be connected automatically to your Facebook account, and information regarding your activity on Pinktrotters.com, specifically any new public sounds that you post on pinktrotters.com and any new favourites, will be shared with Facebook and will be published in your timeline and your Facebook friends’ newsfeeds. If you do not wish to share your activity with your Facebook friends, you can control this from the Settings page on the Website. If you signed up using Facebook by mistake, you can delete your account from the Account page within your Settings at any time, or you can email us at info@pinktrotters.com.

12. Partners

We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries for outsourcing purposes. When you submit information to Pinktrotters, it is collected, processed and maintained solely by us or by our third party contractors, those third party contractors being bound by our privacy policy or by restrictions at least as restrictive as those set forth in this policy. Partners may sponsor special member offers, promotions, privileges or contests that require you to disclose personal information. We will never disclose private member data, including email addresses, to partners without your prior express consent. Certain partners may require members to opt-in or agree to terms on the partners’ landing pages authorizing us to provide their information to the partner in question. We advise you always to check our partners’ privacy policies before submitting information about yourself.

We may disclose your personal information: in the event that we sell or buy any business or assets, in which case we may disclose your personal information to the prospective seller or buyer of such business or assets; to identify, contact or bring legal action against you if you are violating our Terms of Service or other rules or if we believe you are causing injury or interference with the rights of members, the general public or Pinktrotters; if we or substantially all of our assets are acquired by a third party, in which case personal information held by us will be some of the transferred assets; and if we are under a duty to disclose or share your personal information in order to comply with any legal obligation, or in order to enforce or apply our Terms of Service and other agreements or to protect our rights, property, or safety of our customers, or others.

13. Changes

The present document represents the privacy policy of the Website and could be subject to changes over time and / or updates.